Hanko Cloud Data Processing Agreement

Data Processing Agreement

Version 1.0
Effective Date: August 11, 2026

This Data Processing Agreement (“DPA”) forms part of the Hanko Cloud Terms of Service (“Terms”) between:

Hanko GmbH
Ringstraße 19
24114 Kiel
Germany
(“Hanko”)
and the Customer identified through the Customer’s Hanko Cloud account.

Hanko and the Customer are each a “Party” and together the “Parties”.

1. Scope and Formation

1.1 Application

This DPA applies where Hanko processes Customer Personal Data on behalf of the Customer in connection with the Customer’s use of Hanko Cloud.

1.2 Services

“Hanko Cloud” or the “Services” means the hosted versions of:

1.3 Business Customers only

The Services are offered exclusively to:

Consumers within the meaning of Section 13 of the German Civil Code may not create or use a Hanko Cloud account.

1.4 Customer

The “Customer” is the legal entity, organization, public-sector entity or business or professional user for whose benefit a Hanko Cloud account is created or used.

If an individual creates or uses a Hanko Cloud account on behalf of an organization, that organization is the Customer. The individual represents that:

1.5 Free and paid plans

This DPA applies to free and paid Hanko Cloud plans.

1.6 Formation

This DPA becomes binding when the Customer:

No separate signature is required.

1.7 Identification of the Customer

The Customer is identified through:

The email address associated with the Hanko Cloud account is the Customer’s primary contact address for notices under this DPA.

1.8 Optional signatures

At the Customer’s request, the Parties may execute the Optional Execution Page included at the end of this DPA.

Unless the Parties expressly agree otherwise, signing the Optional Execution Page:

This DPA remains valid and binding if the Optional Execution Page is not completed or signed.

1.9 Scope of processor role

This DPA applies only to processing for which Hanko acts as a processor or subprocessor.
It does not apply to personal data for which Hanko determines the purposes and means of processing as an independent controller.

1.10 Order of precedence

If there is a conflict between this DPA and the Terms concerning the processing of Customer Personal Data, this DPA prevails.
If the Parties enter into an individual agreement that expressly modifies this DPA, the individual agreement prevails to the extent of the modification.

2. Definitions

2.1 Applicable Data Protection Law

“Applicable Data Protection Law” means the data protection and privacy laws applicable to the processing of Customer Personal Data under this DPA, including, where applicable:

2.2 Customer Personal Data

“Customer Personal Data” means personal data that Hanko processes on behalf of the Customer through the Services.

2.3 Account Data

“Account Data” means personal data that Hanko processes as an independent controller in connection with its contractual and business relationship with the Customer, including:

2.4 Personal Data Breach

“Personal Data Breach” means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of or access to Customer Personal Data.

2.5 Subprocessor

“Subprocessor” means a third party appointed by Hanko to process Customer Personal Data on behalf of the Customer.

2.6 Other terms

The terms “controller”, “processor”, “data subject”, “personal data” and “processing” have the meanings given to them under Applicable Data Protection Law.

3. Roles of the Parties

3.1 Customer role

The Customer acts as:

3.2 Hanko role

Hanko acts as processor of Customer Personal Data.
Where the Customer acts as a processor, Hanko acts as the Customer’s subprocessor.

3.3 Customer acting as processor

Where the Customer acts as a processor, the Customer confirms that:

3.4 Compliance

Each Party is responsible for complying with the obligations applicable to it under Applicable Data Protection Law.

3.5 Account Data

Hanko acts as an independent controller when processing Account Data.
Account Data is governed by Hanko’s Privacy Policy and is not subject to this DPA.

4. Customer Instructions and Responsibilities

4.1 Processing on instructions

Hanko will process Customer Personal Data only:

4.2 Documented instructions

The Customer’s documented instructions include:

4.3 Legally required processing

If applicable law requires Hanko to process Customer Personal Data other than on the Customer’s instructions, Hanko will inform the Customer before the processing unless the law prohibits such notification.

4.4 Unlawful instructions

Hanko will inform the Customer without undue delay if, in Hanko’s opinion, an instruction infringes Applicable Data Protection Law.
Hanko may suspend the affected processing until the Parties have clarified or amended an instruction that Hanko reasonably considers unlawful.

4.5 Customer responsibilities

The Customer is responsible for:

4.6 Special categories of data

The Services do not require the Customer to provide:

The Customer must not intentionally provide such data through user metadata or other freely configurable fields unless:

5. Confidentiality

5.1 Authorized personnel

Hanko will ensure that persons authorized to process Customer Personal Data:

5.2 Access restrictions

Hanko will restrict access to Customer Personal Data according to the principles of least privilege and need to know.

6. Security of Processing

6.1 Security measures

Hanko will implement and maintain appropriate technical and organizational measures designed to protect Customer Personal Data against:

6.2 Technical and organizational measures

The technical and organizational measures applicable to the Services are described in Schedule 2.

6.3 Changes to security measures

Hanko may update its technical and organizational measures to reflect:

7. Assistance to the Customer

7.1 Scope of assistance

Taking into account the nature of the processing and the information available to Hanko, Hanko will reasonably assist the Customer with:

7.2 Data subject requests

If Hanko receives a request from a data subject concerning Customer Personal Data, Hanko will refer the data subject to the Customer unless:

7.3 Verification

Hanko may require reasonable verification that a person requesting assistance is authorized to act on behalf of the Customer.

8. Personal Data Breaches

8.1 Notification

Hanko will notify the Customer without undue delay after becoming aware of a Personal Data Breach affecting Customer Personal Data.

8.2 Information

To the extent available, the notification will include:

8.3 Phased information

Where all relevant information is not immediately available, Hanko may provide the information in phases as it becomes available.

8.4 No admission

Notification of a Personal Data Breach does not constitute an acknowledgement of fault or liability.

9. Subprocessors

9.1 General authorization

The Customer grants Hanko general authorization to engage Subprocessors for the processing described in this DPA.

9.2 Current Subprocessors

The Subprocessors authorized by the Customer are listed in Schedule 3.

9.3 Providers listed before use

An authorized Subprocessor may be listed before it begins processing Customer Personal Data, including where Hanko is preparing:

Listing a Subprocessor does not necessarily mean that the Subprocessor is already processing Customer Personal Data.

9.4 Contractual obligations

Hanko will enter into a written agreement with each Subprocessor that imposes data protection obligations providing a level of protection substantially equivalent to the obligations imposed on Hanko under this DPA.

9.5 Responsibility

Hanko remains responsible to the Customer for the performance of its Subprocessors’ data protection obligations.

9.6 Notice of changes

Hanko will notify the Customer of an intended addition or replacement of a Subprocessor at least 14 days before the new Subprocessor begins processing Customer Personal Data.
Notification may be sent to the email address associated with the Customer’s Hanko Cloud account.

9.7 Right to object

The Customer may object to a new Subprocessor during the notice period where the Customer has reasonable grounds relating to the protection of Customer Personal Data.

An objection must:

9.8 Resolution

Hanko and the Customer will work in good faith to resolve a valid objection.

Hanko may address an objection by:

9.9 No objection

If the Customer does not object within the notice period, the Customer is deemed to have authorized the new Subprocessor.

10. Data Location

10.1 Storage location

Customer Personal Data is stored exclusively in data centers located in Germany.

10.2 Processing and access

Hanko processes Customer Personal Data only within the European Economic Area and does not permit access to Customer Personal Data from outside the European Economic Area.

10.3 Customer-directed transmissions

Sections 10.1 and 10.2 do not restrict:

10.4 Changes to locations

Hanko will notify the Customer in advance of any intended change to the storage or processing locations.

10.5 Future international transfers

Any future transfer of Customer Personal Data outside the European Economic Area by Hanko or its Subprocessors will take place only:

11. Return, Export and Deletion

11.1 Retention during the term

During the term of the Services, Hanko retains Customer Personal Data until:

Hanko does not automatically delete Customer Personal Data from active production systems merely because particular data has not recently been accessed or used.

11.2 Export

The Customer may request a complete export of Customer Personal Data by contacting Hanko.
For security purposes, Hanko may require reasonable verification that the person requesting the export is authorized to act on behalf of the Customer. Hanko will provide the export:

The export will include the Customer Personal Data and relevant project configuration required to migrate the Customer’s projects from Hanko Cloud to a self-hosted Hanko deployment without loss of:

Because the export may contain security-sensitive authentication data, including password hashes, TOTP secrets and authentication tokens, Hanko may apply additional:

11.3 Deletion during the term

Following a documented deletion request, Hanko will delete the relevant Customer Personal Data from its active production systems within 30 days unless applicable law requires continued retention.

Customer Personal Data remaining in backups will:

11.4 Return or deletion following termination

Following termination of the Customer’s Hanko Cloud account, Hanko will retain Customer Personal Data for up to 30 days to allow the Customer to request an export.
The Customer may request earlier deletion during this period.

Unless the Customer requests an export or earlier deletion, the Customer instructs Hanko to delete Customer Personal Data from its active production systems no later than 30 days after termination of the account.

Customer Personal Data remaining in backups will be deleted or overwritten within 14 days after deletion from the active production systems.

11.5 Legally required retention

If applicable law requires Hanko to retain Customer Personal Data, Hanko will:

11.6 Account Data

This Section does not apply to Account Data processed by Hanko as an independent controller.

12. Information and Audits

12.1 Compliance information

Hanko will make available to the Customer the information reasonably necessary to demonstrate compliance with:

12.2 Forms of evidence

Hanko may provide this information through:

12.3 Customer audits

Where the information provided under Section 12.2 is not reasonably sufficient, or where the Customer has substantiated grounds to suspect material non-compliance, the Customer may conduct an audit subject to the following conditions:

12.4 Exceptions

The restrictions in Section 12.3 do not apply where an audit:

12.5 Auditor conflicts

Hanko may reject an auditor that:

Hanko will not unreasonably withhold approval of an alternative qualified auditor.

13. Duration and Termination

13.1 Duration

This DPA applies for as long as Hanko processes Customer Personal Data on behalf of the Customer.

13.2 Downgrade to a free plan

Termination or expiry of a paid subscription does not terminate this DPA if the Customer continues to use a free Hanko Cloud plan.

13.3 End of the DPA

This DPA ends when:

13.4 Survival

Provisions that by their nature are intended to survive termination continue to apply for as long as Hanko retains Customer Personal Data.

14. Changes to this DPA

14.1 Permitted updates

Hanko may update this DPA where reasonably necessary to:

14.2 Level of protection

Updates must not materially reduce the protection of Customer Personal Data.

14.3 Notice

Hanko will notify the Customer of material changes by email or through Hanko Cloud.
Unless a shorter period is required by law, a material change will take effect no earlier than 30 days after notification.

14.4 Customer objection

If the Customer reasonably objects to a material change that adversely affects the protection of Customer Personal Data, the Customer may terminate the affected Services before the change takes effect.

14.5 Subprocessors

Changes to the list of Subprocessors are governed by Section 9.

15. General Provisions

15.1 Liability

The liability of the Parties under this DPA is governed by the limitations and exclusions of liability in the Terms, to the extent permitted by Applicable Data Protection Law.

15.2 Severability

If any provision of this DPA is invalid or unenforceable, the remaining provisions remain effective.
The Parties will replace an invalid or unenforceable provision with a valid provision that most closely reflects its intended commercial and legal purpose.

15.3 Governing law

This DPA is governed by the laws of the Federal Republic of Germany.

15.4 Jurisdiction

The courts having jurisdiction under applicable law will have jurisdiction over disputes arising from or relating to this DPA.

Where the Customer is:

the courts at Hanko’s registered office have exclusive jurisdiction to the extent legally permitted.

15.5 Notices

Notices and requests under this DPA must be sent: To Hanko: privacy@hanko.io
To the Customer: the email address associated with the Customer’s Hanko Cloud account.

Schedule 1

Details of the Processing

1. Subject Matter

The provision, operation, security and support of Hanko Auth and Hanko Passkey API through Hanko Cloud.

2. Duration

For the duration of the Customer’s use of the Services and until Customer Personal Data has been returned or deleted in accordance with this DPA.

3. Nature and Purpose

Depending on the Services selected and configured by the Customer, Hanko may perform the following processing activities:

4. Categories of Data Subjects

Hanko Cloud account holders and Hanko Cloud Console users are not included solely because they administer a Hanko Cloud account.
Their Account Data is processed by Hanko as an independent controller as described in Section 3.5.

5. Categories of Customer Personal Data

The categories depend on the Customer’s configuration and use of the Services.

5.1 Identity and Profile Data

5.2 Authentication and Credential Data

Hanko does not store plaintext passwords.
Private passkey keys and biometric templates remain on the end user’s device or authenticator and are not received or stored by Hanko.

5.3 Session, Device and Security Data

5.4 Passkey API Data

6. Special Categories of Personal Data

The Services are not designed to require special categories of personal data or personal data relating to criminal convictions and offences.

Such data may be processed if the Customer intentionally submits it through freely configurable metadata or other fields.

The Customer is responsible for determining whether such processing is lawful and whether additional safeguards are required.

7. Frequency of Processing

Continuous for the duration of the Customer’s use of the Services.

8. Processing Locations

Schedule 2

Technical and Organizational Measures

Hanko maintains technical and organizational measures appropriate to the nature of the Services, the Customer Personal Data processed and the relevant risks.

1. Information Security Governance

2. Access Control

3. Encryption and Credential Protection

4. Tenant Isolation

5. Secure Development and Change Management

6. Logging and Monitoring

7. Availability and Recovery

8. Incident Management

9. Physical Security

Hanko uses professional cloud infrastructure providers responsible for the physical security of the data centers in which the Services are operated.
Relevant measures include:

10. Data Deletion

Schedule 3

Authorized Subprocessors

The Customer authorizes Hanko to use the following Subprocessors.

Listing a Subprocessor in this Schedule authorizes Hanko to use that Subprocessor but does not necessarily mean that the Subprocessor is already processing Customer Personal Data.

1. Amazon Web Services

Legal entity: Amazon Web Services EMEA SARL
Address: 38 Avenue John F. Kennedy, L-1855 Luxembourg
Processing activities:

2. adesso as a service

Legal entity: adesso as a service GmbH
Address: Adessoplatz 1, 44269 Dortmund, Germany
Processing activities:

3. Hetzner

Legal entity: Hetzner Online GmbH
Address: Industriestr. 25, 91710 Gunzenhausen, Germany
Processing activities: